If you’ve been using Notion for a while, you’ve probably mastered the basics: pages, databases, maybe even a few fancy automations.

But because Notion can do so much, it’s easy to miss the little shortcuts and tweaks that make a big difference in your overall workflow.

This week, I’m sharing my favorite Notion tips and shortcuts that will help you work faster, more efficiently, and with less stress.

Shortcuts ⌨️

Pages

• Headings - number sign followed by a space
  • Heading 1: # or /h1
  • Heading 2: ## or /h2
  • Heading 3: ### or /h3
• Apply last used color settings → Highlight block/text then: Cmd+Shift+H
• Open @-mentioned page in side peek → Option+Click on the mentioned page
• Go back to previous page → Cmd+[ . Use Cmd+] to go forward
• Close page → Escape
• Open a mentioned page in a new tab → Cmd+Click on the mentioned page
• Quick search → Cmd+K or Cmd+P
• Open search result in new tab → Cmd+Enter while page is highlighted in quick search
• Toggle between dark and light mode → Cmd+Shift+L (also works in Notion Calendar)

Databases

• Bulk select pages in table view via the checkbox on the left edge of the first database property (great for deleting demo data in templates)
• Freeze columns by hovering over the left edge of the first property in table view, then dragging the blue bar that appears horizontally
• Collapse checkbox properties to save space (hover the property icon to see it’s name)
• In table view, bulk-fill property values by dragging the little blue circle that appears at the bottom right of a cell vertically
• Use bulk edit checkboxes to apply a value to multiple pages at once
• Navigate database pages in side peek
  • Control+Shift+J (down), Control+Shift+K (up)
• Quickly create a new database page in table view without clicking “New page” every time → Shift+Enter
• In calendar view, click + drag to move multiple pages at once
• Drag pages in the “no date” menu into the calendar to apply it’s date
• For habit trackers, title pages with @Today instead of manually typing the date
• Hide database page icons for a cleaner look

Best Practices for your Workspace ✨

• Learn how to add structure to your workspace using master databases​
• Create the one page that every Notion workspace needs​
• Build database dashboards to group databases and make them more accessible
• Give every database dashboard a clear name — especially if it lives on your homepage to aid with mobile navigation
• Use pinned tabs to keep frequently used pages accessible
• Keep a scratchpad for quick thoughts and as a temporary brainstorming area with Notion AI

Helpful Tips You Might Not Know 💡

• It’s now easy to add columns to callout blocks and heading toggles
  • Inside a callout or heading toggle, use “/col” to select the number of columns that you want to insert.
• To move a database dashboard out of a callout box, add an empty block to the top so the block handle appears.
• Change your Notion domain name ASAP!
  • Sidebar → settings → public pages → click the 3 dot menu next to the page Status → select “update domain name” and change it to your name or your business name.

I hope these tips save you time in Notion!

If you implement any of these in your workflow, hit reply and tell me which ones!

See you next week,